May 24th EXCOM Meeting
Posted by Warren Enos on 03 Mar 2008 | Tagged as: Meetings and Events
ON LINE MEETING PROCESS UNDERWAY AS OF MARCH 3RD
The Council set May 24th as its first by-laws mandated Executive Committee (EXCOM) meeting for 2008.
It will be the first time such a meeting will be held on-line; it will not be an on-site in-person meeting. May 24th has been designated as the date of record. The meeting itself will take place over a number of weeks during the period March 3rd through May 24th.
An on-line EXCOM meeting can only succeed if members participate actively and fully.
The EXCOM will conduct the Council’s business. Affiliated chapter presidents are invited to offer information, viewpoints, and opinion. Chapter presidents who desire to be included as an active participant or observer should e-mail the president and secretary at warren@cal-moaa.org and secretarycalmoaa@gmail.com with a request to be included on the distribution list.
An on-line meeting approach is expected to save a significant amount of time, money, and other resources and just might result in a more effective and efficient meeting.
The meeting will be conducted on-line by creating, submitting, and publishing agenda item support documents, considering the information, discussing the issues, and voting when appropriate.
A first draft agenda has been distributed to the EXCOM and interested presidents and includes both information-giving and decision-making items. Any EXCOM member who would like to share information with the group should submit a statement to warren@cal.moaa.org.
Decision-making items will be drafted on a single page and include a statement of the issue, summary of the facts, a discussion of the pros and cons, and a recommendation. Members can react by sending views, opinions, and position statements to warren@cal-moaa.org. Once all the comments have been received they will be published and distributed. There will then be a vote on the issue; the vote will be announced without delay.
Timeline for the meeting:
March 3-14, 2008
Reactions to the on-line concept, process and the draft agenda.
March 15-31, 2008
Modifications to the agenda; add or delete items.
April 1-May 15, 2008
Prepare and submit reports; conduct issue discussions
May 16-May 24, 2008
Summary and conclusion.
Once the meeting is completed, the Secretary will prepare a record of results. The minutes will be distributed and made available for approval at a later date.
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