TECHNOLOGY MAKES ON LINE MEETING POSSIBLE

Some weeks ago the CAL-MOAA Executive Committee (EXCOM) entered into a multi-phase on-line meeting process to conduct the Council’s business, perhaps adding both efficiency and significant cost savings.

But success will depend on the full and active participation of both EXCOM members and a number of chapter presidents who asked to be included in the meeting, and particularly the president, vice president, and eight area directors who serve as voting members.

The meeting, with a May 24th date of record, got underway March 3 with a discussion of the concepts and creation of a draft agenda. The period March 15-31 was used to modify the agenda as appropriate, add and delete items per member requests. Currently and through May 15th members will be drafting information reports and action item decision papers for presentation, discussion, debate, and in some cases specific action. May 16-24 will be used to summarize content and process, conclude the meeting, and effectively meet the May 24th adjournment.

Information items, that is reports and statements, made by EXCOM members or others will be distributed to all participants.

Action items will be drafted in the form of a single sheet and will list a description of the issue, the facts, the pros and cons, and a recommendation. Comments will be collected and shared with everyone, and specifically the voting members who will accept or reject the recommendation by means of a written response/vote.

Sometime after the conclusion of the meeting the Secretary will use meeting documents to prepare minutes of the meeting which in turn will be distributed to the membership.

This is the first time the Council has conducted an on-line EXCOM meeting. Again, with a demonstration of interest and full participation it’s likely all voices will be heard, the decisions will be more effective, and significant time, money, and other resources will be saved.

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California Council of Chapters
(CAL-MOAA)

Executive Committee Meeting
May 24, 2008
(On-Line)

Agenda
Roll Call – Voting Members

President/Enos
Vice President/Hoffmann
Area 1/Jarvis
Area 2/Torres
Area 3/Colbern
Area 4/Horn
Area 5/Talmadge
Area 6/Reals
Area 7/Ramirez
Area 8/Butcher

Invocation

Almighty God, we pray for your leadership in having a an effective on-line meeting. With your blessing and guidance, may we reach wise decisions. And may God guide and protect our soldiers, sailors, airmen, and Marines as they battle against evil and defend the innocent. May their service bring peace among men and nations, and may they return to us safely and quickly.
Amen.

Pledge of Allegiance

“I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation, under God, indivisible, with liberty and justice for all.”,

Approval of Minutes

The Secretary has distributed copies of the November 30, 2007 EXCOM meeting and will accept corrections or omissions. A copy can be obtained at secretarycalmoaa@gmail.com.

Communications from the Presidents

Affiliated chapter presidents are invited to submit information, requests, recommendations, observations, or general comments for consideration during this meeting.

Information Items

–State of the Council/Enos

–CAL-MOAA Twenty-fifth Anniversary Affiliate Award October 8, 2008
Presented to the Council president in Alexandria, VA April 3, 2008

–Strategic Perspectives/Hoffmann
A commentary on current and future strategic plans and initiatives.

–Historical Perspective/Stumpf
Past, present, and future trends.

–Area Reports/State Directors
A short description for each area chapter including but not limited to status, membership trends, opportunities, problems, achievements.

–Finance Report/Solander
An income-expense statement for the period January 1 – April 30, 2008

–Administrative Report/Sammons
Assistance required to maintain rosters, records, and historical items.

–Legislative Report/Gavitt
A brief recap of significant proposed and pending federal and state legislation.

–Communications Report/Burke
Status of the website and web log.

–Auxiliary Liaison Report/Kalinyak
Early plans to engage and provide comprehensive support to auxiliaries.

Discussion/Action Items

–Finance/Budget Reports
Approval of 2007 finance report and 2008 revised budget.

–Vision 2008
Adoption of specific planning initiatives for remainder of calendar year.

–State Director Election for 2008
Identify state directors coming to the end of terms and develop plans to recruit replacements. New directors will be installed October 16, 2008.

–Veterans Recognition Luncheon
Shall the Council donate $350 from budget account 330 as a fair share donation to help fund an Assemblywoman Mary Salas (D) special Sacramento event for the military community?

–East Bay Chapter Resolution
Should a chapter restart not be successful prior to December 31, 2008, realign service area of Contra Costa Chapter to include all of Alameda County.

New Business

Agenda Items for Future Meetings

Announcements

Dates and Times of Next Meeting
The next EXCOM meeting will be held on Thursday, October 16, 2008, 10:00am to 11:30am, in conjunction with the upcoming MOAA Western States Chapter Presidents Symposium, Lake Tahoe, NV.

Benediction
Almighty God, we thank you for making it possible for a good number of able people to devote their time and energy to achieve our objectives. We thank you for your guidance in reaching our decisions. Amen.

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